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Link Group Data Collection Notice
By creating an account and providing personal information using this website, you are providing personal information to companies within the Link Group ("Link") including, but not limited to Link MS Services Pty Limited, Link Business Services Pty Limited, Money Solutions Pty Ltd, Company Matters Pty Limited, Empirics Marketing Pty Ltd and Synchronised Software Limited ("Company").
Without all of the required personal information and consent being provided by you, Link may not be able to engage you or continue your engagement.
Link collects personal information about an individual from publicly available sources, third party service providers, other employees of the Company authorised to provide the personal information and people giving references in connection with an individual’s potential employment or engagement.
Some of the organisations to which Link may disclose personal information are outside Australia. They are located in New Zealand, United Kingdom, France, Germany, USA, Canada, Papua New Guinea, China including Hong Kong Special Administration Region, Philippines, Singapore, United Arab Emirates, India, South Africa and any other country in which the company conducts its business. If an individual acknowledges that they have read this collection notice (or gives consent to the Company's management of their personal information in some other way), then the Company is not required to ensure that the overseas recipient, to which personal information is given, complies with the Australian Privacy Act.
Joining up as a Candidate
You can join as a Candidate with the Company at any time if you are over 18, have a current email address and complete the mandatory fields when you join this website.
Registration and password
You are responsible for maintaining the confidentiality of your account including your personal information, registration and password. You should not disclose your password to anyone else. You are responsible for all uses of your registration, whether or not authorised by you. You agree to immediately notify the Company of any unauthorised use of your registration or password.
Acceptable site use
All information you provide to the Company must be true and accurate.
You must not provide any false or misleading information.
You may only enter information on behalf of another person if you have their prior express consent to do so and by providing their personal information you acknowledge and warrant to Link that you have that consent and agree to indemnify the Company against any loss or damage if you have provided information without the individual’s prior express consent.
Deletion of your personal information or account by Link
Link may delete your personal information or terminate your account at any time and for any reason.
Deletion of your personal information or account by you
Not an offer of employment or engagement
Joining up as a Candidate with Link on this website does not mean that you have or will be employed or engaged by the Company. You cannot be engaged or employed until written terms and conditions are agreed and signed by you and the Company.
If you don't agree, please select the "I Decline" button which will return you to the careers page.
This Policy describes how companies within the Link Group (“Link”) including but not restricted to: Link MS Services Pty Limited, Link Business Services Pty Limited, Money Solutions Pty Ltd, Company Matters Pty Limited, Empirics Marketing Pty Ltd and Synchronised Software Limited (“Company”) which handle personal information in Australia collects, holds, uses and discloses personal information consistent with the Australian Privacy Act 1988 and Australian Privacy Principles (APPs) in connection with recruitment and other functions managed by Link Group Human Resources.
This Policy also serves as notification to individuals of the matters required to be notified by the Company including APP 5.
An individual who provides personal information to Link either directly or through a third party who provides the personal information to Link is given access to this Policy.
By providing personal information and having access to this Policy, an individual consents to the collection, holding, usage and disclosure of their personal information in accordance with this Policy.
An employer is exempted from complying with the APPs concerning the personal information of its employees and former employees. This Policy is intended to be applied consistent with this Exemption.
This Policy applies to individuals whose personal information is collected by Link
Individuals to whom this Policy applies include employees (unless the Exemption applies), candidates for employment, temporary workers, labour hire workers, work experience students, interns, secondees from other organisations and contractors who perform work for Link.
This Policy is not incorporated into the terms of engagement or employment of a person to whom it is intended to apply. It may be amended or replaced by the Link at any time. The latest version of this Policy governs the handling of the personal information to which the Policy applies.
The personal information collected by the Company
Personal information collected Link includes: gender; full legal name; home phone and fax numbers; mobile numbers, home postal address; home street address, e-mail addresses; date of birth; driver’s licence; marital status; superannuation information; passport number; visa information; residency status to determine the right of an applicant to work in Australia; photographic and video images; file notes; emergency contact details; pre-employment test results; results of credit checks; bank account details for the payment of salary, wages or other benefits; personal travel preferences; employment history; qualifications; education history, and any other information which may identify an individual in connection with their engagement or possible engagement by Link.
Personal information also incorporates sensitive information. The sensitive information collected by Link may include tax file number; professional association or trade union membership; dietary requirements and limitations; special prayer or religious leave needs; accessibility and other needs and limitations due to a person’s disability; and health information including the existence of a disability and serious medical conditions.
How personal information is collected and held
Link Group collects the personal information of individuals from the individual directly and from publicly available sources. Link also collects personal information from third party service providers, other employees of the Company authorised to provide the personal information and people giving references in connection with an individual’s potential employment or ongoing engagement.
Personal information received Link is usually held electronically on the information technology systems of the Company and its service providers. Access is limited to authorised employees, contractors and service providers who require access in connection with the purposes described in this Policy.
Some personal information is held in hard copy form at the Company’s premises or stored by third party service providers off site.
If information or consent is not provided
Without all of the required personal information and consent being provided by an individual, Link may not be able to engage or continue the engagement of the individual.
Personal information will be collected, held, used and disclosed for the purposes of:
facilitating recruitment and engagement; probity and reference checking; pre-employment screening; immigration and related checking;
facilitating medical checks; arranging training and personal development; facilitating security arrangements at the workplace; complying with Company risk management processes designed to ensure compliance with Company licensing or similar requirements;
addressing complaints, claims or demands against Link or its service providers; in connection with occurrences that may be covered Link insurance policies; complying with legal obligations under legislation or to government and other bodies;
managing Link’s information technology systems; establishing access to and use of information technology systems and other communications devices;
preparing material for marketing and sales purposes; administering payroll and vendor payment systems; facilitating and completing travel and secondment arrangements; processing expense reports for reimbursement purposes;
management reporting; administering any test or assessment (including medical tests and assessments); complying with legal and stock exchange obligations; audit purposes; obtaining legal and accounting advice; and
transferring individuals between group companies; outsourcing or in-sourcing services; ensuring compliance with other Link policies; and any related, secondary or ancillary purposes.
If personal information is provided in connection with recruiting for a particular position or role and the individual is not engaged in that role, Link may retain the personal information in connection with other roles which may be offered.
Link will hold personal information for as long as necessary in order to meet the purposes described in this Policy. This will normally be for up to 7 years from the date of collection.